You’re offline. This is a read only version of the page.
Book Industry Award 2020
This Fair Work Commission consolidated modern award incorporates all amendments up to and including 1 August 2023 (PR763283).
Clause(s) affected by the most recent variation(s):
6—Requests for flexible working arrangements
18—Overtime
21—Parental leave and related entitlements
27—Dispute resolution
Table of Contents
Part 1—Application and Operation of this Award
1. Title and commencement
1.1 This award is the Book Industry Award 2020.
[Varied by PR733837]
In this award, unless the contrary intention appears:
Act means the Fair Work Act 2009 (Cth).
book industry has the meaning given in clause 4.2.
[Definition of casual employee inserted by PR733837 from 27Sep21]
casual employee has the meaning given by section 15A of the Act.
defined benefit member has the meaning given by the Superannuation Guarantee (Administration) Act 1992 (Cth).
employee means national system employee within the meaning of the Act.
employer means national system employer within the meaning of the Act.
exempt public sector superannuation scheme has the meaning given by the Superannuation Industry (Supervision) Act 1993 (Cth).
MySuper product has the meaning given by the Superannuation Industry (Supervision) Act 1993 (Cth).
NES means the National Employment Standards as contained in sections 59 to 131 of the Act.
on-hire means the on-hire of an employee by their employer to a client, where such employee works under the general guidance and instruction of the client or a representative of the client.
standard rate means the minimum weekly wage for a Level 3 Grade 1 in clause 14—Minimum rates.
3. The National Employment Standards and this award
3.1 The National Employment Standards (NES) and this award contain the minimum conditions of employment for employees covered by this award.
3.2 Where this award refers to a condition of employment provided for in the NES, the NES definition applies.
3.3 The employer must ensure that copies of the award and the NES are available to all employees to whom they apply, either on a notice board which is conveniently located at or near the workplace or through accessible electronic means.
4.2 In this award book industry means:
(a) the receipt, perusal, editing and preparation of manuscripts and other material for publication in book form, or the supervision thereof; or
(b) any branch of writing, drawing or photographic work for publicity or public relations purposes in relation to publications in book form, other than those substantially engaged in marketing.
4.3 This award covers any employer which supplies labour on an on-hire basis in the book industry in respect of on-hire employees in classifications covered by this award, and those on-hire employees, while engaged in the performance of work for a business in that industry. Clause 4.3 operates subject to the exclusions from coverage in this award.
4.4 Exclusions
This award does not cover
(a) employees who are employed as an executive or manager;
(b) an employee excluded from award coverage by the Act;
(d) employees who are covered by a State reference public sector modern award, or a State reference public sector transitional award (within the meaning of the Fair Work (Transitional Provisions and Consequential Amendments) Act 2009 (Cth)), or employers in relation to those employees.
4.5 Where an employer is covered by more than one award, an employee of that employer is covered by the award classification which is most appropriate to the work performed by the employee and to the environment in which the employee normally performs the work.
NOTE: Where there is no classification for a particular employee in this award it is possible that the employer and that employee are covered by an award with occupational coverage.
5. Individual flexibility arrangements
5.1 Despite anything else in this award, an employer and an individual employee may agree to vary the application of the terms of this award relating to any of the following in order to meet the genuine needs of both the employee and the employer:
(a) arrangements for when work is performed; or
(b) overtime rates; or
(c) penalty rates; or
(d) allowances; or
(e) annual leave loading.
5.2 An agreement must be one that is genuinely made by the employer and the individual employee without coercion or duress.
5.3 An agreement may only be made after the individual employee has commenced employment with the employer.
5.4 An employer who wishes to initiate the making of an agreement must:
(a) give the employee a written proposal; and
(b) if the employer is aware that the employee has, or reasonably should be aware that the employee may have, limited understanding of written English, take reasonable steps (including providing a translation in an appropriate language) to ensure that the employee understands the proposal.
5.5 An agreement must result in the employee being better off overall at the time the agreement is made than if the agreement had not been made.
5.6 An agreement must do all of the following:
(a) state the names of the employer and the employee; and
(b) identify the award term, or award terms, the application of which is to be varied; and
(c) set out how the application of the award term, or each award term, is varied; and
(d) set out how the agreement results in the employee being better off overall at the time the agreement is made than if the agreement had not been made; and
(e) state the date the agreement is to start.
5.7 An agreement must be:
(a) in writing; and
5.8 Except as provided in clause 5.7(b), an agreement must not require the approval or consent of a person other than the employer and the employee.
5.9 The employer must keep the agreement as a time and wages record and give a copy to the employee.
5.10 The employer and the employee must genuinely agree, without duress or coercion to any variation of an award provided for by an agreement.
5.11 An agreement may be terminated:
(a) at any time, by written agreement between the employer and the employee; or
NOTE: If an employer and employee agree to an arrangement that purports to be an individual flexibility arrangement under this award term and the arrangement does not meet a requirement set out in section 144 then the employee or the employer may terminate the arrangement by giving written notice of not more than 28 days (see section 145 of the Act).
5.12 An agreement terminated as mentioned in clause 5.11(b) ceases to have effect at the end of the period of notice required under that clause.
5.13 The right to make an agreement under clause 5 is additional to, and does not affect, any other term of this award that provides for an agreement between an employer and an individual employee.
6. Requests for flexible working arrangements
[6 substituted by PR763283 ppc 01Aug23]
Requests for flexible working arrangements are provided for in the NES.
NOTE: Disputes about requests for flexible working arrangements may be dealt with under clause 27—Dispute resolution and/or under section 65B of the Act.
7.1 A facilitative provision provides that the standard approach in an award provision may be departed from by agreement between an employer and an individual employee, or an employer and the majority of employees in the enterprise or part of the enterprise concerned.
7.2 Facilitative provisions in this award are contained in the following clauses:
|
Clause |
Provision |
Agreement between an employer and: |
|
12.2 |
Method of arranging ordinary hours |
A majority of employees |
|
18.3 |
Time off instead of payment for overtime |
An individual |
|
19.2 |
Annual leave in advance |
An individual |
|
19.6 |
Cashing out of annual leave |
An individual |
Part 2—Types of Employment and Classifications
8.1 An employee may be employed on a full-time, part-time or casual basis.
8.2 An employee other than a casual will, irrespective of the periodic payment of salary increments, be deemed to be employed on the following bases:
(a) Level 1—by the fortnight; and
(b) Levels 2 and 3—by the month.
9.1 An employer must roster a part-time employee for a minimum of 4 consecutive hours on any day.
9.2 Subject to clause 9.1, the ordinary hours of work and days on which such work is to be performed will be specified in writing by the employer before the part-time employee begins employment. Such hours and days may be changed only by:
(a) agreement in writing; or
(b) 7 days’ notice in writing by the employer, provided that there is no reduction of the total agreed number of ordinary weekly hours of work.
9.3 All provisions of the award applicable to full-time employees will apply to part-time employees on a pro rata basis.
[Varied by PR733837]
[10.1 deleted by PR733837 from 27Sep21]
[10.2 renumbered as 10.1 by PR733837 from 27Sep21]
10.1 A casual employee must be paid a minimum of 3 hours for each engagement.
[10.3 renumbered as 10.2 by PR733837 from 27Sep21]
10.2 A casual employee will be paid at the minimum hourly rate for each hour worked, plus a loading of 25%.
[10.4 renumbered as 10.3 by PR733837 from 27Sep21]
10.3 For casual overtime provisions, see clause 18.2.
10.4 Offers and requests for casual conversion
[10.5 renumbered as 10.4 and renamed and substituted by PR733837 from 27Sep21]
Offers and requests for conversion from casual employment to full-time or part-time employment are provided for in the NES.
NOTE: Disputes about offers and requests for casual conversion under the NES are to be dealt with under clause 27—Dispute resolution.
Descriptions of the classifications under this award are set out at Schedule A—Classifications.
12.1 Subject to clause 12.2, the ordinary hours of work for a full-time employee will be an average of 38 per week to be worked from Monday to Friday inclusive, on one of the following bases:
(a) by employees working 38 ordinary hours each week; or
(d) by employees working 38 hours spread across 4 days in each 5 day work cycle.
12.2 Method of arranging ordinary hours
(a) The method by which the 38 hour week provided for in clause 12.1 is to be worked will be determined in each employer’s establishment by agreement between the employer and the majority of employees affected in the establishment.
12.3 Exemption from hours of work provisions
Clauses 12.1 and 12.2 will not apply to employees classified as Senior editors Level 3—Grade 3 or Publicists Grade 6 or 7. These employees will, however, be entitled to receive at least 2 days off work each week.
Clause 13.1 will not apply to employees classified as Senior editors Level 3—Grade 3 or Publicists Grade 6 or 7.
[Varied by PR718896, PR729337, PR740762, PR762187]
[14 varied by PR718896, PR729337, PR740762, PR762187 ppc 01Jul23]
An employer must pay adult employees the following minimum rates for ordinary hours worked by the employee:
|
Employee classification |
Minimum weekly rate (full-time employee) |
Minimum hourly rate |
|
|
$ |
$ |
|
Editors |
|
|
|
Level 1—upon commencement |
1038.60 |
27.33 |
|
Level 1—after 6 months |
1103.90 |
29.05 |
|
Level 2—Grade 1 |
1162.00 |
30.58 |
|
Level 2—Grade 2 |
1191.00 |
31.34 |
|
Level 2—Grade 3 |
1249.50 |
32.88 |
|
Level 2—Grade 4 |
1315.20 |
34.61 |
|
Level 3—Grade 1 |
1377.70 |
36.26 |
|
Level 3—Grade 2 |
1440.50 |
37.91 |
|
Level 3—Grade 3 |
1604.40 |
42.22 |
|
Publicists |
|
|
|
Grade 1 |
1121.40 |
29.51 |
|
Grade 2 |
1189.30 |
31.30 |
|
Grade 3 |
1270.70 |
33.44 |
|
Grade 4 |
1337.20 |
35.19 |
|
Grade 5 |
1496.50 |
39.38 |
|
Grade 6 |
1662.40 |
43.75 |
|
Grade 7 |
1828.00 |
48.11 |
NOTE: See Schedule B—Summary of Hourly Rates of Pay for a summary of hourly rates of pay, including overtime and penalty rates.
15.1 Payment on termination of employment
(i) the employee’s wages under this award for any complete or incomplete pay period up to the end of the day of termination; and
(ii) all other amounts that are due to the employee under this award and the NES.
(b) The requirement to pay wages and other amounts under clause 15.1(a) is subject to further order of the Commission and the employer making deductions authorised by this award or the Act.
NOTE 1: Section 117(2) of the Act provides that an employer must not terminate an employee’s employment unless the employer has given the employee the required minimum period of notice or “has paid” to the employee payment instead of giving notice.
NOTE 2: Clause 15.1(b) allows the Commission to make an order delaying the requirement to make a payment under clause 15.1. For example, the Commission could make an order delaying the requirement to pay redundancy pay if an employer makes an application under section 120 of the Act for the Commission to reduce the amount of redundancy pay an employee is entitled to under the NES.
NOTE 3: State and Territory long service leave laws or long service leave entitlements under section 113 of the Act, may require an employer to pay an employee for accrued long service leave on the day on which the employee’s employment terminates or shortly after.
All employees will be reimbursed out-of-pocket expenses authorised by the employer and reasonably incurred in the employer’s service.
17.1 Superannuation legislation
(b) The rights and obligations in these clauses supplement those in superannuation legislation.
An employer must make such superannuation contributions to a superannuation fund for the benefit of an employee as will avoid the employer being required to pay the superannuation guarantee charge under superannuation legislation with respect to that employee.
17.3 Voluntary employee contributions
(c) The employer must pay the amount authorised under clauses 17.3(a) or (b) no later than 28 days after the end of the month in which the deduction authorised under clauses 17.3(a) or (b) was made.
17.4 Superannuation fund
Unless, to comply with superannuation legislation, the employer is required to make the superannuation contributions provided for in clause 17.2 to another superannuation fund that is chosen by the employee, the employer must make the superannuation contributions provided for in clause 17.2 and pay the amount authorised under clauses 17.3(a) or (b) to one of the following superannuation funds or its successor:
(a) Media Super; or
(b) any superannuation fund to which the employer was making superannuation contributions for the benefit of its employees before 12 September 2008, provided the superannuation fund is an eligible choice fund and is a fund that offers a MySuper product or is an exempt public sector superannuation scheme; or
(c) a superannuation fund or scheme which the employee is a defined benefit member of.
[Varied by PR763283]
(a) 150% of the minimum hourly rate for the first 8 hours in any week; and
(b) 200% of the minimum hourly rate for all overtime in excess of 8 hours in any week.
(a) A casual employee will be entitled to payment at overtime rates for all work in excess of 7.5 hours in any one day.
(b) For the purposes of clause 18.2, overtime worked will be paid at 150% of the minimum hourly rate for the employee’s classification.
18.3 Time off instead of payment for overtime
(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.
(c) An agreement must state each of the following:
(i) the number of overtime hours to which it applies and when those hours were worked;
(ii) that the employer and employee agree that the employee may take time off instead of being paid for the overtime;
(iv) that any payment mentioned in clause 18.3(c)(iii) must be made in the next pay period following the request.
NOTE: An example of the type of agreement required by clause 18.3 is set out at Schedule C—Agreement for Time Off Instead of Payment for Overtime. There is no requirement to use the form of agreement set out at Schedule C—Agreement for Time Off Instead of Payment for Overtime. An agreement under clause 18.3 can also be made by an exchange of emails between the employee and employer, or by other electronic means.
(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.
EXAMPLE: By making an agreement under clause 18.3 an employee who worked 2 overtime hours is entitled to 2 hours’ time off.
(i) within the period of 6 months after the overtime is worked; and
(ii) at a time or times within that period of 6 months agreed by the employee and employer.
(f) If the employee requests at any time, to be paid for overtime covered by an agreement under clause 18.3 but not taken as time off, the employer must pay the employee for the overtime, in the next pay period following the request, at the overtime rate applicable to the overtime when worked.
(g) If time off for overtime that has been worked is not taken within the period of 6 months mentioned in clause 18.3(e), the employer must pay the employee for the overtime, in the next pay period following those 6 months, at the overtime rate applicable to the overtime when worked.
(h) The employer must keep a copy of any agreement under clause 18.3 as an employee record.
(i) An employer must not exert undue influence or undue pressure on an employee in relation to a decision by the employee to make, or not make, an agreement to take time off instead of payment for overtime.
(j) An employee may, under section 65 of the Act, request to take time off, at a time or times specified in the request or to be subsequently agreed by the employer and the employee, instead of being paid for overtime worked by the employee. If the employer agrees to the request then clause 18.3 will apply, including the requirement for separate written agreements under clause 18.3(b) for overtime that has been worked.
[Note varied by PR763283 ppc 01Aug23]
NOTE: If an employee makes a request under section 65 of the Act for a change in working arrangements, the employer may only refuse that request on reasonable business grounds (see section 65A(3) of the Act).
(k) If, on the termination of the employee’s employment, time off for overtime worked by the employee to which clause 18.3 applies has not been taken, the employer must pay the employee for the overtime at the overtime rate applicable to the overtime when worked.
NOTE: Under section 345(1) of the Act, a person must not knowingly or recklessly make a false or misleading representation about the workplace rights of another person under clause 18.3.
18.4 Exemption from overtime provisions
Clauses 18.1 to 18.3 of this award will not apply to employees classified as Senior editors Level 3—Grade 3 or Publicists Grade 6 or 7. These employees will, however, be entitled to receive at least 2 days off work each week.
Part 6—Leave and Public Holidays
19.1 Annual leave is provided for in the NES.
(a) An employer and employee may agree in writing to the employee taking a period of paid annual leave before the employee has accrued an entitlement to the leave.
(b) An agreement must:
(i) state the amount of leave to be taken in advance and the date on which leave is to commence; and
(ii) be signed by the employer and employee and, if the employee is under 18 years of age, by the employee’s parent or guardian.
NOTE: An example of the type of agreement required by clause 19.2 is set out at Schedule D—Agreement to Take Annual Leave in Advance. There is no requirement to use the form of agreement set out at Schedule D—Agreement to Take Annual Leave in Advance.
(c) The employer must keep a copy of any agreement under clause 19.2 as an employee record.
(d) If, on the termination of the employee’s employment, the employee has not accrued an entitlement to all of a period of paid annual leave already taken in accordance with an agreement under clause 19.2, the employer may deduct from any money due to the employee on termination an amount equal to the amount that was paid to the employee in respect of any part of the period of annual leave taken in advance to which an entitlement has not been accrued.
19.3 Excessive leave accruals: general provision
NOTE: Clauses 19.3 to 19.5 contain provisions, additional to the National Employment Standards, about the taking of paid annual leave as a way of dealing with the accrual of excessive paid annual leave. See Part 2.2, Division 6 of the Act.
(c) Clause 19.4 sets out how an employer may direct an employee who has an excessive leave accrual to take paid annual leave.
(d) Clause 19.5 sets out how an employee who has an excessive leave accrual may require an employer to grant paid annual leave requested by the employee.
19.4 Excessive leave accruals: direction by employer that leave be taken
(a) If an employer has genuinely tried to reach agreement with an employee under clause 19.3(b) but agreement is not reached (including because the employee refuses to confer), the employer may direct the employee in writing to take one or more periods of paid annual leave.
(b) However, a direction by the employer under clause 19.4(a):
(i) is of no effect if it would result at any time in the employee’s remaining accrued entitlement to paid annual leave being less than 6 weeks when any other paid annual leave arrangements (whether made under clause 19.3, 19.4 or 19.5 or otherwise agreed by the employer and employee) are taken into account; and
(ii) must not require the employee to take any period of paid annual leave of less than one week; and
(iii) must not require the employee to take a period of paid annual leave beginning less than 8 weeks, or more than 12 months, after the direction is given; and
(iv) must not be inconsistent with any leave arrangement agreed by the employer and employee.
(c) The employee must take paid annual leave in accordance with a direction under clause 19.4(a) that is in effect.
(d) An employee to whom a direction has been given under clause 19.4(a) may request to take a period of paid annual leave as if the direction had not been given.
NOTE 1: Paid annual leave arising from a request mentioned in clause 19.4(d) may result in the direction ceasing to have effect. See clause 19.4(b)(i).
NOTE 2: Under section 88(2) of the Act, the employer must not unreasonably refuse to agree to a request by the employee to take paid annual leave.
19.5 Excessive leave accruals: request by employee for leave
(a) If an employee has genuinely tried to reach agreement with an employer under clause 19.3(b) but agreement is not reached (including because the employer refuses to confer), the employee may give a written notice to the employer requesting to take one or more periods of paid annual leave.
(b) However, an employee may only give a notice to the employer under clause 19.5(a) if:
(i) the employee has had an excessive leave accrual for more than 6 months at the time of giving the notice; and
(ii) the employee has not been given a direction under clause 19.4(a) that, when any other paid annual leave arrangements (whether made under clause 19.3, 19.4 or 19.5 or otherwise agreed by the employer and employee) are taken into account, would eliminate the employee’s excessive leave accrual.
(c) A notice given by an employee under clause 19.5(a) must not:
(i) if granted, result in the employee’s remaining accrued entitlement to paid annual leave being at any time less than 6 weeks when any other paid annual leave arrangements (whether made under clause 19.3, 19.4 or 19.5 or otherwise agreed by the employer and employee) are taken into account; or
(ii) provide for the employee to take any period of paid annual leave of less than one week; or
(iii) provide for the employee to take a period of paid annual leave beginning less than 8 weeks, or more than 12 months, after the notice is given; or
(iv) be inconsistent with any leave arrangement agreed by the employer and employee.
(d) An employee is not entitled to request by a notice under clause 19.5(a) more than 4 weeks’ paid annual leave in any period of 12 months.
(e) The employer must grant paid annual leave requested by a notice under clause 19.5(a).
19.6 Cashing out of annual leave
(a) Paid annual leave must not be cashed out except in accordance with an agreement under clause 19.6.
(b) Each cashing out of a particular amount of paid annual leave must be the subject of a separate agreement under clause 19.6.
(c) An employer and an employee may agree in writing to the cashing out of a particular amount of accrued paid annual leave by the employee.
(d) An agreement under clause 19.6 must state:
(i) the amount of leave to be cashed out and the payment to be made to the employee for it; and
(ii) the date on which the payment is to be made.
(e) An agreement under clause 19.6 must be signed by the employer and employee and, if the employee is under 18 years of age, by the employee’s parent or guardian.
(f) The payment must not be less than the amount that would have been payable had the employee taken the leave at the time the payment is made.
(g) An agreement must not result in the employee’s remaining accrued entitlement to paid annual leave being less than 4 weeks.
(h) The maximum amount of accrued paid annual leave that may be cashed out in any period of 12 months is 2 weeks.
(i) The employer must keep a copy of any agreement under clause 19.6 as an employee record.
NOTE 1: Under section 344 of the Act, an employer must not exert undue influence or undue pressure on an employee to make, or not make, an agreement under clause 19.6.
NOTE 2: Under section 345(1) of the Act, a person must not knowingly or recklessly make a false or misleading representation about the workplace rights of another person under clause 19.6.
NOTE 3: An example of the type of agreement required by clause 19.6 is set out at Schedule E—Agreement to Cash Out Annual Leave. There is no requirement to use the form of agreement set out at Schedule E—Agreement to Cash Out Annual Leave
20. Personal/carer’s leave and compassionate leave
Personal/carer’s leave and compassionate leave are provided for in the NES.
21. Parental leave and related entitlements
[21 varied by PR763283 ppc 01Aug23]
Parental leave and related entitlements are provided for in the NES.
NOTE: Disputes about requests for extensions to unpaid parental leave may be dealt with under clause 27—Dispute resolution and/or under section 76B of the Act.
Community service leave is provided for in the NES.
23. Family and domestic violence leave
[23—Unpaid family and domestic violence leave renamed and substituted by PR750435 ppc 15Mar23]
Family and domestic violence leave is provided for in the NES.
NOTE 1: Information provided to employers concerning an employee’s experience of family and domestic violence is sensitive and if mishandled can have adverse consequences for the employee. Employers are subject to confidentiality requirements regarding the handling of this information under section 106C of the Act and requirements as to what can be reported on payslips pursuant to regulations 3.47 and 3.48 of the Fair Work Regulations 2009.
NOTE 2: Depending upon the circumstances, evidence that would satisfy a reasonable person of the employee’s need to take family and domestic violence leave may include a document issued by the police service, a court or family violence support service, or a statutory declaration.
[Varied by PR747394]
[24.1 renumbered as a paragraph by PR747394 ppc 14Nov22]
Public holiday entitlements are provided for in the NES.
[24.2 deleted by PR747394 ppc 14Nov22]
Part 7—Consultation and Dispute Resolution
25. Consultation about major workplace change
25.1 If an employer makes a definite decision to make major changes in production, program, organisation, structure or technology that are likely to have significant effects on employees, the employer must:
(a) give notice of the changes to all employees who may be affected by them and their representatives (if any); and
(b) discuss with affected employees and their representatives (if any):
(i) the introduction of the changes; and
(ii) their likely effect on employees; and
(iii) measures to avoid or reduce the adverse effects of the changes on employees; and
(c) commence discussions as soon as practicable after a definite decision has been made.
25.2 For the purposes of the discussion under clause 25.1(b), the employer must give in writing to the affected employees and their representatives (if any) all relevant information about the changes including:
(a) their nature; and
(b) their expected effect on employees; and
(c) any other matters likely to affect employees.
25.3 Clause 25.2 does not require an employer to disclose any confidential information if its disclosure would be contrary to the employer’s interests.
25.4 The employer must promptly consider any matters raised by the employees or their representatives about the changes in the course of the discussion under clause 25.1(b).
25.5 In clause 25 significant effects, on employees, includes any of the following:
(a) termination of employment; or
(b) major changes in the composition, operation or size of the employer’s workforce or in the skills required; or
(c) loss of, or reduction in, job or promotion opportunities; or
(d) loss of, or reduction in, job tenure; or
(e) alteration of hours of work; or
(f) the need for employees to be retrained or transferred to other work or locations; or
(g) job restructuring.
25.6 Where this award makes provision for alteration of any of the matters defined at clause 25.5, such alteration is taken not to have significant effect.
26. Consultation about changes to rosters or hours of work
26.1 Clause 26 applies if an employer proposes to change the regular roster or ordinary hours of work of an employee, other than an employee whose working hours are irregular, sporadic or unpredictable.
26.3 For the purpose of the consultation, the employer must:
(a) provide to the employees and representatives mentioned in clause 26.2 information about the proposed change (for example, information about the nature of the change and when it is to begin); and
26.4 The employer must consider any views given under clause 26.3(b).
26.5 Clause 26 is to be read in conjunction with any other provisions of this award concerning the scheduling of work or the giving of notice.
[Varied by PR763283]
27.1 Clause 27 sets out the procedures to be followed if a dispute arises about a matter under this award or in relation to the NES.
27.3 If the dispute is not resolved through discussion as mentioned in clause 27.2, the parties to the dispute must then try to resolve it in a timely manner at the workplace through discussion between the employee or employees concerned and more senior levels of management, as appropriate.
27.4 If the dispute is unable to be resolved at the workplace and all appropriate steps have been taken under clauses 27.2 and 27.3, a party to the dispute may refer it to the Fair Work Commission.
27.5 The parties may agree on the process to be followed by the Fair Work Commission in dealing with the dispute, including mediation, conciliation and consent arbitration.
27.6 If the dispute remains unresolved, the Fair Work Commission may use any method of dispute resolution that it is permitted by the Act to use and that it considers appropriate for resolving the dispute.
27.7 A party to the dispute may appoint a person, organisation or association to support and/or represent them in any discussion or process under clause 27.
27.8 While procedures are being followed under clause 27 in relation to a dispute:
(a) work must continue in accordance with this award and the Act; and
(b) an employee must not unreasonably fail to comply with any direction given by the employer about performing work, whether at the same or another workplace, that is safe and appropriate for the employee to perform.
27.9 Clause 27.8 is subject to any applicable work health and safety legislation.
[Note 1 inserted by PR763283 ppc 01Aug23]
NOTE 1: In addition to clause 27, a dispute resolution procedure for disputes regarding the NES entitlement to request flexible working arrangements is contained in section 65B of the Act.
[Note 2 inserted by PR763283 ppc 01Aug23]
NOTE 2: In addition to clause 27, a dispute resolution procedure for disputes regarding the NES entitlement to request an extension to unpaid parental leave is contained in section 76B of the Act.
Part 8—Termination of Employment and Redundancy
NOTE: The NES sets out requirements for notice of termination by an employer. See sections 117 and 123 of the Act.
28.1 Notice of termination by an employee
(a) Clause 28.1 applies to all employees except those identified in sections 123(1) and 123(3) of the Act.
Table 1—Period of notice
|
Column 1 |
Column 2 |
|
Not more than 1 year |
1 week |
|
More than 1 year but not more than 3 years |
2 weeks |
|
More than 3 years but not more than 5 years |
3 weeks |
|
More than 5 years |
4 weeks |
NOTE: The notice of termination required to be given by an employee is the same as that required of an employer except that the employee does not have to give additional notice based on the age of the employee.
(c) In clause 28.1(b) continuous service has the same meaning as in section 117 of the Act.
(d) If an employee who is at least 18 years old does not give the period of notice required under clause 28.1(b), then the employer may deduct from wages due to the employee under this award an amount that is no more than one week’s wages for the employee.
(e) If the employer has agreed to a shorter period of notice than that required under clause 28.1(b), then no deduction can be made under clause 28.1(d).
(f) Any deduction made under clause 28.1(d) must not be unreasonable in the circumstances.
(a) Where an employer has given notice of termination to an employee, the employee must be allowed time off without loss of pay of up to one day for the purpose of seeking other employment.
(b) The time off under clause 28.2 is to be taken at times that are convenient to the employee after consultation with the employer.
NOTE: Redundancy pay is provided for in the NES. See sections 119 to 123 of the Act.
29.1 Transfer to lower paid duties on redundancy
(a) Clause 29.1 applies if, because of redundancy, an employee is transferred to new duties to which a lower ordinary rate of pay applies.
(b) The employer may:
(i) give the employee notice of the transfer of at least the same length as the employee would be entitled to under section 117 of the Act as if it were a notice of termination given by the employer; or
(ii) transfer the employee to the new duties without giving notice of transfer or before the expiry of a notice of transfer, provided that the employer pays the employee as set out in clause 29.1(c).
(c) If the employer acts as mentioned in clause 29.1(b)(ii), the employee is entitled to a payment of an amount equal to the difference between the ordinary rate of pay of the employee (inclusive of all-purpose allowances and penalty rates applicable to ordinary hours) for the hours of work the employee would have worked in the first role, and the ordinary rate of pay (also inclusive of all-purpose allowances and penalty rates applicable to ordinary hours) of the employee in the second role for the period for which notice was not given.
29.2 Employee leaving during redundancy notice period
(a) An employee given notice of termination in circumstances of redundancy may terminate their employment during the minimum period of notice prescribed by section 117(3) of the Act.
(b) The employee is entitled to receive the benefits and payments they would have received under clause 29 or under sections 119 to 123 of the Act had they remained in employment until the expiry of the notice.
(c) However, the employee is not entitled to be paid for any part of the period of notice remaining after the employee ceased to be employed.
29.3 Job search entitlement
(a) Where an employer has given notice of termination to an employee in circumstances of redundancy, the employee must be allowed time off without loss of pay of up to one day each week of the minimum period of notice prescribed by section 117(3) of the Act for the purpose of seeking other employment.
(b) If an employee is allowed time off without loss of pay of more than one day under clause 29.3(a), the employee must, at the request of the employer, produce proof of attendance at an interview.
(c) A statutory declaration is sufficient for the purpose of clause 29.3(b).
(d) An employee who fails to produce proof when required under clause 29.3(b) is not entitled to be paid for the time off.
(e) This entitlement applies instead of clause 28.2.
A.1 Level 1—Trainee book editor
A.1.1 Entry level skills/qualifications
(a) Persons at this level would normally be graduates or have previous experience in the publishing industry or equivalent skills.
(b) Trainees should be competent in spelling and grammar and have demonstrated a willingness to participate in training and acquire skills.
(c) An employee would remain at this level no longer than 12 months.
A.1.2 Functions/responsibilities
Under direct supervision, carry out the following:
(a) proofreading;
(b) type mark-up of manuscript;
(c) copy editing;
(d) gradual acquisition of knowledge of housestyle, proofreading, symbols and in-house communications;
(e) combine all the above functions with the application and/or extension of specialist/technical knowledge where it is a requirement of a company; and/or
(f) obtain an understanding of and ability to adhere to schedules.
A.2 Level 2—Book editor
A.2.1 Skills/qualifications
Persons at this level have acquired and should continue to acquire a working knowledge of housestyle, proofreading symbols, industry and company terminology procedures, ability to use keyboard and relevant software to manipulate text, demonstrated job-related communication skills (liaison briefings, etc.) and specialist training within the specialist areas of company publishing. By Grade 4 a person would have the knowledge and understanding necessary to take a project through the editorial process.
A.2.2 Functions/responsibilities
(a) Grade 1
In addition to performing the duties of a Trainee book editor, persons at this level would be expected to undertake the following:
· application of housestyle, industry and company terminology, procedures and processes
· application of keyboard skills and acquisition of internal communication skills
· under supervision pictorial and editorial research, check indexes and tables, write blurbs, captions and promotion briefs, content editing and maintain schedules
(b) Grade 2
A Book editor grade 2 would be expected to undertake all of the duties of a Grade 1 with decreasing supervision.
In addition, they would be expected to deal with external contacts (authors, artists, etc.) regarding briefing of art, design and subject areas, and have a knowledge of production processes.
(c) Grades 3 and 4
Persons at these levels would be expected to perform all of the duties listed for Grades 1 and 2 under broad supervision only and will have acquired the ability to undertake indexing and checking outside indexing. As they undertake additional training and/or gain experience they will exercise greater professional judgment and skills. A Grade 4 would have a high level of proficiency in all book editor duties and required skills.
A.3 Level 3—Senior editor
A.3.1 Skills/qualifications
Persons at this level have demonstrated competence and knowledge of all Level 2 required skills, the demonstrated ability to communicate and liaise internally and externally (both oral and written, e.g. briefs, letters etc.) and to take a project through the editorial process.
A.3.2 Functions/responsibilities
(a) Grade 1
In addition to performing the duties listed for Level 2, persons at this level would be expected to undertake the following duties in liaison with senior personnel:
· editorial and pictorial research
· briefing of art, design and content with external authors, artists etc.
· writing of blurbs, captions and promotional briefs
· text manipulation
· application of housestyle, industry and company terminology and processes
· maintenance of agreed schedules
· assume responsibility for individual projects
· communicate internally and externally as required by allocated projects (i.e. liaise with authors, production personnel, indexers and artists)
· under general supervision, communicate and liaise with external freelance editorial staff as required by allocated projects
(b) Grade 2
A Grade 2 would be competent in all duties stated for Grade 1. In addition they may have the following duties and responsibilities:
· responsibility for major series or lists
· train junior editors under the guidance of supervising editor
· commissioning of manuscripts
(c) Grade 3
Persons at this level would have a demonstrated competence in Grade 1 and 2 functions, the maintenance of schedules, an authoritative knowledge of housestyle, proofreading, industry and company terminology, procedures and processes, confidence in communication with internal and external contacts (i.e. external or freelance editorial staff, internal production personnel, indexers, artists etc.).
A Grade 3 would be responsible for the management of:
· organising and co-ordinating publishing projects to fruition
· where applicable, developing and maintaining agreed budgets
· briefing and controlling authors and illustrators
· supervision and guidance of subordinate staff if applicable
· liaison with sales and marketing personnel if applicable
· the training of junior levels of editorial staff and development of in house training programs
A.4 Publicist—Grades 1 and 2
A.4.1 Grades 1 and 2 perform straightforward public relation duties in all aspects.
A.4.2 Assignments are of a limited scope and complexity and may comprise a minor phase of a broader or complex assignment. Assist more senior staff in carrying out complex technical/professional tasks.
A.4.3 Work is specifically directed and closely supervised by higher level professional staff. Work is assigned and instructions may include details of methods and procedures to be followed.
A.4.4 Entry level skills/qualifications
Persons at this level would have professional knowledge and skills gained through:
(a) completion of an appropriate course of study in communications, journalism, art, design, public relations or marketing or a journalist, press photography or artist cadetship; and/or
(b) experience in publishing, public relations, design marketing or in the media industry.
A.5 Publicist—Grades 3 and 4
A.5.1 Grades 3 and 4 perform normal professional work where assignments may be broad in scope and involve complex technical problems.
A.5.2 This level includes experienced staff who have a good understanding of the profession.
A.5.3 Persons at this level may exercise a high degree of independence in their professional role and exercise independent judgment and initiative.
A.5.4 Persons at this level normally work individually on projects and would, within established guidelines, plan their schedule or work.
A.5.5 May assign, coordinate and check work of subordinate staff required to work on a common project. May give limited professional guidance to others.
A.5.6 Qualifications
(a) Persons at this level would have sound professional knowledge and demonstrated skills and experience in professional, communicative and administrative aspects of the work.
(b) Progression through Grades 1, 2, 3 and 4 will be based upon the acquisition of skills and/or experience.
A.6 Publicist—Grade 5
A.6.1 Persons at this level have considerable experience, exercise independent judgment, have a comprehensive knowledge of the relevant programs/activities and possess sound professional skills.
A.6.2 A range of activities may be undertaken including:
(a) complex, novel or critical activities in an aspect of professional work where it is necessary to select and/or modify and adapt established principles, technologies, procedures and methods;
(b) the sustained supervision and direction of a specific activity or program or small work unit involving normal professional work;
(c) providing professional guidance to others;
(d) providing a significant input into the policy formulation and execution of programs; and
(e) being responsible for formulating strategies for projects.
(f) Persons at this level may direct the activities of subordinate staff in a smaller work unit. They may assist a more senior professional in the direction of professional activities.
A.6.3 Qualifications
Persons at this level would have sound theoretical knowledge, wide experience in the relevant professional activity and mature application of highly developed skills in professional activities.
A.7.1 Persons at this level have considerable experience in their professional field, exercise sound judgment, have a comprehensive knowledge of the relevant programs/activities and exercise originality and ingenuity in their work.
A.7.2 Activities at this level may branch into either managerial or senior specialist areas of the profession or may be a combination of the 2.
A.7.3 Activities which may be undertaken at this level include:
(a) providing high level professional advice on policy issues;
(b) assisting in formulating strategies and policy;
(c) the provision of practical and economic solutions to highly complex professional problems in an aspect of professional work;
(d) the professional, economic and administrative management of a professional work unit engaged in complex activities or programs requiring the allocation of significant human and/or material resources; and
(e) formulating training programs.
A.8 Publicist—Grade 7
A.8.1 Persons at this level have extensive experience in their professional field and advanced professional knowledge and skills. They may be a specialist in the area with which their consultancy deals.
A.8.2 In addition to performing from time to time functions of Grade 6, a Grade 7’s activities may include:
(a) providing authoritative professional advice on major policy issues;
(b) being responsible for formulating strategies;
(c) assessing and identifying potential clients;
(d) the coordination of professional activities engaged in strategic and complex programs; and
(e) providing a specialist consultancy service.
Schedule B—Summary of Hourly Rates of Pay
[Varied by PR718896, PR729337, PR740762, PR762187]
B.1 Full-time and part-time employees—ordinary and overtime rates
[B.1 varied by PR718896, PR729337, PR740762, PR762187 ppc 01Jul23]
|
Employee classification |
Ordinary hours |
First 8 hours of overtime |
After 8 hours of overtime |
|
|
% of minimum hourly rate |
||
|
|
100% |
150% |
200% |
|
|
$ |
$ |
$ |
|
Editors |
|
|
|
|
Level 1—upon commencement |
27.33 |
41.00 |
54.66 |
|
Level 1—after 6 months |
29.05 |
43.58 |
58.10 |
|
Level 2—Grade 1 |
30.58 |
45.87 |
61.16 |
|
Level 2—Grade 2 |
31.34 |
47.01 |
62.68 |
|
Level 2—Grade 3 |
32.88 |
49.32 |
65.76 |
|
Level 2—Grade 4 |
34.61 |
51.92 |
69.22 |
|
Level 3—Grade 1 |
36.26 |
54.39 |
72.52 |
|
Level 3—Grade 2 |
37.91 |
56.87 |
75.82 |
|
Level 3—Grade 3 |
42.22 |
N/A |
N/A |
|
Publicists |
|
|
|
|
Grade 1 |
29.51 |
44.27 |
59.02 |
|
Grade 2 |
31.30 |
46.95 |
62.60 |
|
Grade 3 |
33.44 |
50.16 |
66.88 |
|
Grade 4 |
35.19 |
52.79 |
70.38 |
|
Grade 5 |
39.38 |
59.07 |
78.76 |
|
Grade 6 |
43.75 |
N/A |
N/A |
|
Grade 7 |
48.11 |
N/A |
N/A |
B.2 Casual employees—ordinary rates
[B.2 varied by PR718896, PR729337, PR740762, PR762187 ppc 01Jul23]
|
Employee classification |
Ordinary hours |
|
|
% of minimum hourly rate |
|
|
125% |
|
|
$ |
|
Editors |
|
|
Level 1—upon commencement |
34.16 |
|
Level 1—after 6 months |
36.31 |
|
Level 2—Grade 1 |
38.23 |
|
Level 2—Grade 2 |
39.18 |
|
Level 2—Grade 3 |
41.10 |
|
Level 2—Grade 4 |
43.26 |
|
Level 3—Grade 1 |
45.33 |
|
Level 3—Grade 2 |
47.39 |
|
Level 3—Grade 3 |
52.78 |
|
Publicists |
|
|
Grade 1 |
36.89 |
|
Grade 2 |
39.13 |
|
Grade 3 |
41.80 |
|
Grade 4 |
43.99 |
|
Grade 5 |
49.23 |
|
Grade 6 |
54.69 |
|
Grade 7 |
60.14 |
Schedule C—Agreement for Time Off Instead of Payment for Overtime
Link to PDF copy of Agreement for Time Off Instead of Payment for Overtime.
Name of employee: _____________________________________________
Name of employer: _____________________________________________
The employer and employee agree that the employee may take time off instead of being paid for the following amount of overtime that has been worked by the employee:
Date and time overtime started: ___/___/20___ ____ am/pm
Date and time overtime ended: ___/___/20___ ____ am/pm
Amount of overtime worked: _______ hours and ______ minutes
The employer and employee further agree that, if requested by the employee at any time, the employer must pay the employee for overtime covered by this agreement but not taken as time off. Payment must be made at the overtime rate applying to the overtime when worked and must be made in the next pay period following the request.
Signature of employee: ________________________________________
Date signed: ___/___/20___
Name of employer representative: ________________________________________
Signature of employer representative: ________________________________________
Date signed: ___/___/20___
Schedule D—Agreement to Take Annual Leave in Advance
Link to PDF copy of Agreement to Take Annual Leave in Advance.
Name of employee: _____________________________________________
Name of employer: _____________________________________________
The employer and employee agree that the employee will take a period of paid annual leave before the employee has accrued an entitlement to the leave:
The amount of leave to be taken in advance is: ____ hours/days
The leave in advance will commence on: ___/___/20___
Signature of employee: ________________________________________
Date signed: ___/___/20___
Name of employer representative: ________________________________________
Signature of employer representative: ________________________________________
Date signed: ___/___/20___
|
[If the employee is under 18 years of age - include:] I agree that: if, on termination of the employee’s employment, the employee has not accrued an entitlement to all of a period of paid annual leave already taken under this agreement, then the employer may deduct from any money due to the employee on termination an amount equal to the amount that was paid to the employee in respect of any part of the period of annual leave taken in advance to which an entitlement has not been accrued. Name of parent/guardian: ________________________________________ Signature of parent/guardian: ________________________________________ Date signed: ___/___/20___ |
Schedule E—Agreement to Cash Out Annual Leave
Link to PDF copy of Agreement to Cash Out Annual Leave.
Name of employee: _____________________________________________
Name of employer: _____________________________________________
The employer and employee agree to the employee cashing out a particular amount of the employee’s accrued paid annual leave:
The amount of leave to be cashed out is: ____ hours/days
The payment to be made to the employee for the leave is: $_______ subject to deduction of income tax/after deduction of income tax (strike out where not applicable)
The payment will be made to the employee on: ___/___/20___
Signature of employee: ________________________________________
Date signed: ___/___/20___
Name of employer representative: ________________________________________
Signature of employer representative: ________________________________________
Date signed: ___/___/20___
|
Include if the employee is under 18 years of age:
Name of parent/guardian: ________________________________________ Signature of parent/guardian: ________________________________________ Date signed: ___/___/20___ |
[Schedule F— Part-day Public Holidays deleted by PR747394 ppc 14Nov22]
[Schedule X—Additional Measures During the COVID-19 Pandemic inserted by PR718142 ppc 08Apr20; deleted by PR742720 ppc 17Jun22]
The Fair Work Ombudsman acknowledges the Traditional Custodians of Country throughout Australia and their continuing connection to land, waters, skies and communities. We pay our respects to them, their Cultures, and Elders past, present and future.